Must Know Section
For e-passport enrollment,
- Applicants are required to be present in-person at the Embassy for biometrics. Applications by mail will no longer be accepted.
- Application for renewal of your passport can be done only for expired passports or passports with validity of less than 1 year. Please book an appointment ahead of your visit.
Applicants without prior appointment will not be able to submit their application at the Embassy. The date and time slot of the appointment for the Embassy visit should be selected while filling up the online application form. No separate email or telephone call for an appointment is needed.
Before booking an appointment
Read carefully the instructions for filling out the form: Instructions for e-Passport.
You should first change the time zone of your computer/device into "Kathmandu" time. (Your application is handled by the Department of Passport, so appointments are scheduled from Nepal. The Embassy serves as a facilitator here in the U.S.)
You have to complete your online application within 30 minutes; otherwise, the application session will expire, and you need to start afresh. Therefore it is advised to have scanned copies of following required documents in hand as they will be required during the application process. Please make sure that the scanned copies are clear and the file size of those documents is less than 300 KB.
For adults who have obtained their citizenship certificate, prepare soft copies of the following:
- Front page of citizenship
- Back page of citizenship
- Previous passport"s bio-personal data page and stamp page (Page 2 and Page 3)
- Previous passport"s Next of Kin page (Page 30 and Page 31)
For minors who haven"t obtained citizenship certificate yet, prepare soft copies of:
- Minor Identity Certificate
- Previous passport"s bio-personal data page and stamp page (Page 2 and Page 3)
- Previous passport"s Next of Kin page (Page 30 and Page 31)
- Parents" citizenship certificates
- Parents" marriage registration certificate
How to book an appointment
Applicants must book an appointment through the link below selecting a time slot at the beginning of the process of enrollment.
APPLY E-PASSPORT ONLINE: LINK TO THE APPLICATION FORM
Slots open 45 days in advance and are limited. If we"re fully booked for the next 2 weeks, slots may not be available. Therefore, it is advisable to plan ahead and monitor the availability of slots, especially during high-demand periods.
No separate email or telephone request is needed for the appointment.
In case you have an emergency trip to Nepal, through the link here, you can apply for a travel document that can be processed in less than a week.
Below are the steps to book an appointment and fill out the application form. You may also refer to this video that outlines the process to book the appointment: Video
- Once you click on the "LINK TO THE APPLICATION" link, you will be directed to the Department of Passport pre-enrollment page"s web page - https://emrtds.nepalpassport.gov.np/.
- Choose "Apply for Passport" among the two options given on the page.
- Choose among First Issuance/Renewal/ Replacement (Lost/Stolen)/Replacement (Damaged). Handwritten passport holders must choose First Issuance.
- Select Ordinary (34 pages) or one of the available options, and then click on Proceed.
- Select "I agree".
- On "Appointment Country" select Other from the scroll down menu and on Appointment Location, select "NE, Washington D.C." from the scroll down menu.
- Select the date by clicking your preferred date from the calendar and select hour by clicking your preferred time of the day.
- Below “To continue, please Retype the characters from the picture”, type the characters as shown.
- and time.
- Fill up your required details under the different subheadings. Please note that applicants in the USA are not mandatorily required to fill up their NIN (National ID Number). You can skip the field if you do not have a National ID number.
- Upload separate scanned copies of your the following documents:
- Nepali citizenship card (front and back)
- MRP passport"s personal bio-data and stamp page (Page 2 and Page 3) and Next of Kin"s page (Page 30 and Page 31)
- Marriage certificate in case your current surname has changed because of your marriage.
- Migration certificate in case your permanent address is different from what is mentioned on your citizenship card.
- Then, submit the form, download it, and PRINT a copy of the downloaded form. (You must submit the printed form at the Embassy along with other required documents and items when you physically visit the Embassy.
Preparation for the day of the appointment
On the day of your appointment, please bring the following documents (in the following order). Please also note that during your biometrics, you will have to remove a.) jewelry on your face neck, ears, b.) makeup, c.) tika (bindi). Your hair must also be tied so that your ears are visible.
For Renewal:
- Printed details of Request Number or appointment with QR code (optional)
- Printed application form with barcode
- Original passport and its copy
- Original Nepali citizenship card and its copy.
- Proof of status of the applicant in the USA (Green Card, Visa page or any other evidence showing status) and its copy
- Self-addressed prepaid return envelope (optional for pickup)
Note: Applicants above 16 years without a Citizenship Certificate who are unable to travel to Nepal to obtain the Citizenship Certificate can apply for passport renewal with a validity of two years only (This is only applicable for renewal the first time, and after the two years, you must present a citizenship certificate for renewal of your passport). When you visit the Embassy for the renewal, applicants without a citizenship certificate should submit a minor or a birth certificate whose number is the same as the citizenship number in the passport.
For Replacement (in case of lost/stolen/damaged):
- Printed details of Request Number or appointment with QR code (optional)
- Printed application form with barcode
- Printed copy of lost/stolen/damaged passport
- Original Nepali citizenship card and a photocopy
- Proof of status of the applicant in the USA (Green Card, Visa page or any other evidence showing status) and its copy
- Self-addressed prepaid return envelope with tracking number (Not required for self-pickup)
For Minor/New Born:
- Printed details of Request Number and appointment with QR code (optional)
- Printed application form with barcode
- Original passport and its copy
- Minor Identity Card issued from the District/Area Administration Offices in Nepal or birth certificate (In case of foreign-born).
- Citizenship certificate of both parents
- Copy of marriage certificate of parents
- Current immigration status of parents
- Proof of status of the applicant in the USA (Green Card, Visa page or any other evidence showing status) and its copy
- Self-addressed prepaid return envelope (optional for pickup)
The lunch break of staff at the Embassy is from 1 to 2 p.m. To meet the increased demand for appointment slots, we have recently begun offering appointments during this time frame. Appointments scheduled for 1-2 p.m. will be honored starting from 2 p.m. onwards.
Important: WE WILL NOT BE ABLE TO PROCESS YOUR APPLICATION IF YOU DO NOT BRING THE REQUIRED DOCUMENTS AND COPIES TO THE EMBASSY AS STATED HERE. Arriving unprepared or without the necessary documents will result in delays and/or holds in the processing until the right documents are received.
The process for passport renewal at the embassy involves three steps:-
- Initial Check-in at the Help desk
- Document verification at the Third Secretary"s office
- Payment, biometrics and photograph at the front counter
Following this, you may leave a prepaid return envelope for us to mail your new passport to you. You may use any postal service at your convenience. For any postal service you use, the only requirement we have is an envelope (that fits two passports) with either a prepaid label or a correct address structure with a valid stamp on it. If you opt for any of the privately owned postal services, you must bring in a prepaid label and paste it on your respective envelope. For the United States Postal Service (USPS), you can either opt for a prepaid label or use a stamp and fill out the envelope. For instructions on filling it out, the instructions as well as a sample of a filled-out envelope, are given below.
Instructions for USPS Priority envelopes (For anyone opting for the delivery of the passport)
- Go to a postal service to buy the stamp for priority mail, and get the priority envelope and tracking number with a barcode.
- Paste the stamp on the sleeve of the envelope where it says “Postage Required”, and the tracking number with barcode on any part of the envelope beside the area where you will put down the receiver"s and the sender"s addresses.
In the FROM section, in the first line, write down “Embassy of Nepal.” Then, in the second line, write “2730 34 Pl. NW, Washington DC, 20007”. In the TO section, write your own address in the following format: “Your Name” in the first line, your house number followed by your street address and apartment number in the second line, then your city, state abbreviation, and zip code on the third line. On the fourth line, please write your phone number addressed as “Phone:”
Fee structure
Payments should be made at the Embassy and not online. We accept various payment methods, including money orders, debit cards, and credit cards. We prefer electronic payments to money orders. As much as possible, try using debit or credit cards while paying for your passport.
| Services | Payment (Cashier"s check/money order) | Payment (Debit Card: 2% surcharge) | Payment (Credit Card: 3% surcharge) |
| Passport 34 Pages | $150.00 | $153.00 | $154.50 |
| Passport 66 pages | $200.00 | $204.00 | $206.00 |
| Passport Lost/Damaged 34 Pages | $225.00 | $229.50 | $231.75 |
| Passport Lost/Damaged 66 Pages | $300.00 | $306.00 | $309.00 |
| Minor"s Passport (under 10) 34 pages | $75.00 | $76.50 | $77.25 |
| Minor"s Passport (under 10 years) 66 Pages | $100.00 | $102.00 | $103.00 |
| Minor"s Passport (Lost/Damaged) 34 Pages | $112.5 | $114.75 | $115.875 |
| Minor"s Passport (Lost/Damaged) 66 Pages | $150.00 | $153.00 | $154.50 |
Delivery/ Pickup Instructions
Passport delivery can take 6-8 weeks after the biometric appointment. Please kindly wait for an email for notifications from the Department of Passports, Kathmandu. Once your passport arrives at the Embassy, you will receive an email notification with the statement, “Your passport is ready to pick up.” Since it will take 1 week to prepare your passport for dispatch after it arrives here, wait for 10-12 days to track the envelope.
If you opted for pickup, you can collect your passport from the embassy after 7 business days from the day you receive the email notification. To collect your own passport, please bring your Identification card from either the US or Nepal. If you are picking up on behalf of someone else, please bring your authorization letter along with your own ID for verification.
Additional Information
For further details, visit the Department of Passports website: https://nepalpassport.gov.np/.
If you are giving your biometrics at the Embassy of Nepal in Washington, DC, address your mailing envelope (in the "FROM" section) and money order to the Embassy of Nepal, Washington, DC.
Frequently Asked Questions
1. I can"t find any appointments. What should I do?
We suggest changing your time zone to Nepal Standard Time when booking appointments. Step-by-step guidance for completing the application is available here:
https://us.nepalembassy.gov.np/pages/e-passport-1/
2. Can I visit at a time other than my appointment?
Applicants are advised to adhere strictly to their scheduled appointment date and time. Please plan your visit accordingly.
3. Can I apply for passport renewal/issuance by mail?
No. Due to the technical requirements of the e-passport system, in-person appointments are mandatory for both renewal and issuance.
4. Can I pay for services in cash?
No. The Embassy does not accept cash payments. Payments must be made via debit/credit card or money order.
5. When can I renew my passport?
You may renew your passport when its validity is less than one year or if it has insufficient visa pages.
6. How long does it take to receive my renewed passport?
Processing typically takes 1.5 to 2 months from the date of biometrics.
7. Do I need to bring photographs?
No. Photographs will be taken at the Embassy on the day of your appointment.
8. My passport is expired. Can I travel with it?
No. Travel is not permitted with an expired passport or one with less than six months" validity. For urgent travel to Nepal, you may apply for a one-way travel document. A valid passport is required for return travel.
9. I do not have my physical citizenship card. What should I bring?
For renewal, a clear and readable copy of both sides of your citizenship certificate is acceptable. For first-time issuance, the original citizenship certificate is mandatory.
10. I lost my passport and do not have a copy. What should I do?
If you have a copy of your citizenship certificate or know your passport number, the Embassy can guide you through the application process.
11. Can I use details from my Green Card or Social Security if they differ from my Nepali documents?
No. Passport details must match your Nepali citizenship certificate, pension booklet, or academic certificates. Minor discrepancies of up to three days in dates may be considered.
12. How can I add my husband"s surname to my name?
You may do so by presenting a marriage certificate issued by the District Administration Office in Nepal.
13. I cannot enter “/” or “-” in my citizenship number. What should I do?
These characters are not required. Please enter only the numerical values.
14. Where should I enter my U.S. phone number?
Please enter your U.S. number in Section 19 (Emergency Contact Number).
15. Where should I enter my emergency contact number?
Please enter it in Section 14 (Contact Number).
16. I lost my citizenship certificate and do not have a copy. What should I submit?
You must provide a verification letter from the relevant District Administration Office confirming your identity and citizenship records.
17. Can I retrieve my passport after submitting it for renewal?
Yes. You may request its return; however, you must mail it back to the Embassy when your new passport is ready for issuance.
18. How can I check the status of my passport?
If four weeks have passed since your biometrics, please email your full name, passport number, and biometrics date to:
consular@nepalembassyusa.org or consular1@nepalembassyusa.org
19. Can someone else collect my passport on my behalf?
Yes. The authorized person must present a signed consent letter from you along with their photo ID.
20. How will I know when my passport is ready for collection?
You will be notified via email and/or phone. You may collect your passport one week after receiving notification.
For queries regarding e-passport application that are not addressed in the webpage, please email: consular@nepalembassyusa.org/ consular1@nepalembassyusa.org