MUST KNOW SECTION

For passport application:

1. Booked appointment with filled application form with Enrollment Center as Washington DC and required documents
2. Presence in-person at the Embassy for biometrics.
3. Only individuals with expired passports or passports with validity of less than 1 year or lack of visa pages or lost passports or damaged passports (tear and wear/ error in details/ revision in bio-page details) are eligible to apply.

BEFORE BOOKING AN APPOINTMENT

Please read the instructions carefully before completing the online application: Instructions for Filling Out the Online Application for an e-Passport

Kindly note that the online application must be completed within 25 minutes. If the application is not completed within this time, the session will expire, and you will be required to start a new application. Therefore, please ensure that you have clear, scanned copies of all the following required documents ready before beginning the application. Each scanned document must be clear and legible, and the file size of each document must be less than 300 KB.

Required Documents:

For an adult with a Nepali Citizenship Certificate

1. Front page of the Citizenship Certificate
2. Back page of the Citizenship Certificate
3. Current Passport:
   1. MRP holder (Page No. 2, 3, 30 and 31)
   2. E-Passport holder (Page No. 2 and 3)

For a Minor Without a Citizenship Certificate

1. Minor Identity Certificate
2. Current Passport:
   1. MRP holder (Page No. 2, 3, 30 and 31)
   2. E-Passport holder (Page No. 2 and 3)
3. Front page and back page of Nepali Citizenship Certificates of both parents
4. Marriage registration certificate/ Divorce certificate of the parents

HOW TO BOOK AN APPOINTMENT

Applicants must book an appointment online and select an available time slot at the beginning of the enrollment process. Additional phone or email requests are not required to visit on scheduled appointment date and time.

Applicants are advised to plan ahead and check the online appointment system at least 30 days in advance for convenient dates and times.

1. Change the time zone of your computer/device to "Kathmandu" time. (Your application is handled by the Department of Passport, so appointments are scheduled from Nepal. The Embassy serves as a facilitator here in the U.S.)

2. Account Setup:

Applicants have following options to begin their application process:

1. 1. Option 1 (Register an Account): Requires registering a personal profile/account using your National Identity Number (NIN). This option allows you to store, edit, retrieve, and track your application across multiple sessions.
   2. Option 2 (Apply Without an Account): Does not require registering and does not require using your National Identity Number (NIN). This option does not offer ways to save progress or retrieve the application once submitted but enables immediate completion and submission of the form without registration.

3. Access the Online Application
   1. Visit the Department of Passport's official online pre-enrollment portal:
      https://online.nepalpassport.gov.np/
   2. Select “Apply for Passport.”

4. Select the Type of Passport Application. Choose the appropriate application type:
   1. First Issuance (For handwritten passport/ new born not holding US passport)
   2. Renewal (For expired passports/ lack of visa pages)
   3. Replacement (Lost/Stolen)
   4. Replacement (Damaged)
   5. Modification (Data Correction) (For incorrect details in passport)

5. Select Passport Type (No. of Pages of Passport)
   1. Select Ordinary (34 pages) or another available passport option, as applicable.
   2. Click “Proceed”, read the terms and conditions, and select “I Agree.”

6. Select the Appointment Location and Date
   1. Under Appointment Country, select “Other.”
   2. Under Appointment Location, select “NE, Washington D.C.”
   3. Select your preferred available date and time from the calendar.
   4. Enter the characters shown in the verification image in the field labeled “To continue, please retype the characters from the captcha.”

7. Complete the Application Form
   1. Enter all required personal and passport information under the appropriate sections.
   2. Review all information carefully before submitting the application.
   3. Applicants not holding National Identity Card (NID)/National Identity Document are not required to provide a NIN (National ID Number) and may leave the NIN field blank.

8. Upload the Required Documents

Upload clear, separate scanned copies of the following documents:

1. 1. Front and Back of Nepali Citizenship Certificate
   2. Current Passport
      • i. MRP holder (Page No. 2, 3, 30 and 31)
      • ii. E-Passport holder (Page No. 2 and 3)
   3. Marriage Certificate issued by Local Government/District Administration Office in Nepal (if change in current surname is required due to marriage)

Kindly note that marriage certificates issued by foreign governments cannot be used.

1. 4. Migration Certificate if your permanent address is different from the address stated on your citizenship certificate.

This is not applicable for changes within a district.

9. Submit and Print the Application
   1. Review the information and uploaded documents carefully.
   2. Submit the application form.
   3. Download the completed application form.
   4. Print a copy of the downloaded application form (with clearly visible barcode and barcode number beginning as WPT) (Mandatory)

Important: The printed application form must be presented at the Embassy along with the other required documents in-person on the day of appointment.

APPLICANT CHECKLIST

Before visiting the Embassy, applicants should ensure that they have:

1. Print of Completed the online e-passport application
2. “NE, Washington D.C.” as the appointment location
3. Confirmed appointment date and time
4. Original and clear copies of supporting documents
5. Any additional documents or items required for the enrollment process

Note: Applicants should carefully review the Embassy's current requirements before attending their appointment, as procedures and document requirements may be updated.

PREPARATION ON THE DAY OF APPOINTMENT

On the day of your appointment, please bring the below documents (in the following order).

For First Issuance (in case of handwritten passports)/ Renewal/ Modification (Data Correction) of adults with Citizenship:

1. Printed copy of completed application form (with clearly visible barcode and barcode number beginning as WPT)
2. Original Nepali citizenship card and its copy (Both front and back page).
3. Original passport and its copy (Page No. 2 and 3 for e-passport holder; Page No. 2, 3, 30 and 31 for MRP holder)
4. National Identity Card (NID)/National ID Document and its copy (Applicable only to applicants having NID number)
5. For expired passports, proof of status of the applicant in the USA (Green Card, Visa page or any other evidence showing current status) and its copy
6. Self-addressed prepaid return envelope with tracking number (optional for pickup)

Note: As per the Passport Act, 2076 (Page No. 11, Point No. 20), applicants above 16 years without a Citizenship Certificate and holding Minor ID/ Birth Certificate can obtain renewed passport with a validity of only two years (This is only applicable for renewal for the first time, and after the two years, applicant must mandatorily present a Citizenship Certificate for passport renewal applications at foreign missions- Embassy/ Consulates). For such applications, applicants must submit a Minor ID or Birth Certificate whose registration number is the same as the citizenship number in the bio-page of the current passport.

For Replacement (in case of lost/stolen/damaged) of Adults with citizenship:

1. Printed copy of completed application form (with clearly visible barcode and barcode number beginning as WPT)
2. Original Nepali citizenship card and its copy (Both front and back page).
3. Clear copy of lost passport (Page No. 2 and 3 for e-passport holder; Page No. 2, 3, 30 and 31 for MRP holder)
4. National Identity Card (NID)/National Identity Document and its copy (Applicable only to applicants having NID number)
5. For expired passports, proof of status of the applicant in the USA (Green Card, Visa page or any other evidence showing current status) and its copy
6. Self-addressed prepaid return envelope with tracking number (optional for pickup)

For Minor/New Born (in all cases):

1. Printed copy of completed application form (with clearly visible barcode and barcode number beginning as WPT)
2. Original Nepali citizenship card and its copy (Both front and back page).
3. Original passport and its copy (Page No. 2 and 3 for e-passport holder; Page No. 2, 3, 30 and 31 for MRP holder) (Just copy in case of lost passport)
4. National Identity Card (NID)/National Identity Document and its copy (Applicable only to applicants having NID number)
5. Minor Identity Card issued from the District/Area Administration Offices in Nepal or Birth Certificate issued by the relevant Embassy (In case of foreign-born without Minor ID).
6. Citizenship certificate of both parents (front and back page)
7. Copy of marriage certificate of parents
8. For expired passports, proof of status of the applicant in the USA (Green Card, Visa page or any other evidence showing current status) and its copy
9. Self-addressed prepaid return envelope with tracking number(optional for pickup)

Please also note that during your biometrics,

1. You must remove a) glasses b) jewelry on your face, neck, and ears c) makeup d) tika (bindi) e) any artificial additions to face like lashes/ hair color.
2. Your hair must be tied as a pony tail so that your entire forehead and both ears are clearly visible.
3. Collared tops in dark color contrasting with white background are encouraged.

Kindly be informed that lack of required documents will result in hold of processing of your application. The Embassy won"t be able to proceed with your application without complete documentation.

AT THE TIME OF APPOINTMENT at the Embassy

The process for passport application at the embassy involves five steps:-

1. Initial check-in at the Help desk/ Reception
2. Document verification at Verification Office
3. Payment at the biometrics counter.
4. Biometrics and photograph at the biometrics counter.
5. Manual verification of the details in the finalized application with ink signature by the applicant.

INFORMATION ON RETURN ENVELOPE FOR MAILING NEW PASSPORT

For applicants not opting for self pick up and opting for the delivery of passport, you must leave a prepaid return envelope to mail your new passport to you. You may use any postal service (FedEx, USPS, UPS) at your convenience. The Embassy mandatorily requires an envelope (that fits two passports-current and new) with either a prepaid label or valid stamps and correct address structure.

A tracking number is mandatory on your envelope. Separate return envelopes are required for each passport application even though the delivery address is the same. Overnight shipping envelopes with insurance is preferred. For instructions on filling it out, the instructions as well as a sample of a filled-out envelope, are given below.

1. Visit a postal service to buy the stamp for priority mail, get the priority mail envelope and tracking number with a barcode.
2. Paste the stamp on the sleeve of the envelope where it says 'Postage Required', and the tracking number with barcode on any part of the envelope except the area to input the receiver's and the sender's addresses.
3. In the FROM section, in the first line, write down 'Embassy of Nepal.' Then, in the second line, write '2730 34 Pl. NW, Washington DC, 20007'.
4. In the TO section, write your own address in the following format: 'Your Name' in the first line, your house number followed by your street address and apartment number in the second line, then your city, state abbreviation, and zip code on the third line.
5. On the fourth line, please write your phone number addressed as 'Phone:'

FEE STRUCTURE

Payment cannot be made online and should be made at the Embassy. The Embassy accepts debit/ credit cards (preferred debit card) including money orders.

NOTE: Personal cheque and cash are not accepted.

Services	Payment
	Cashier's Check/ Money Order	Debit Card: 2% Surcharge	Credit Card: 3% Surcharge
Passport 34 Pages	$150.00	$153.00	$154.50
Passport 66 pages	$200.00	$204.00	$206.00
Passport Lost/Damaged 34 Pages	$225.00	$229.50	$231.75
Passport Lost/Damaged 66 Pages	$300.00	$306.00	$309.00
Minor's Passport (under 10) 34 pages	$75.00	$76.50	$77.25
Minor's Passport (under 10 years) 66 Pages	$100.00	$102.00	$103.00
Minor's Passport (Lost/Damaged) 34 Pages	$112.5	$114.75	$115.875
Minor's Passport (Lost/Damaged) 66 Pages	$150.00	$153.00	$154.50

DELIVERY/ PICKUP INSTRUCTIONS

Passport delivery can take 8-10 weeks from the day of the biometric appointment.

Once your passport arrives at the Embassy, you will receive an email notification with the statement, 'Your passport is ready to pick up.' to registered email. Kindly wait for the email from the Department of Passports (DOP), Kathmandu, Nepal.

After receipt of the email notification from DOP Nepal,

1. If you opted for delivery, you can track your envelope after 7 business days.
2. If you opted for pickup, you can collect your passport at the embassy after 7 business days or immediately after you get a telephone call/ voice mail from the Embassy to your US mobile number (provided at the time of biometrics).

To collect your passport, please bring your Identification card from either the US or Nepal.

NOTE: If you are picking up on behalf of someone else, please bring the authorization letter signed by the applicant along with your photo ID for verification.

FREQUENTLY ASKED QUESTIONS

1. I can't find any appointments. What should I do?
Appointments are available 30 days in advance. New appointment slots are added every Friday. The Embassy suggests changing the time zone of your device (computer/ phone) to Nepal (Kathmandu) Standard Time before booking appointments. Step-by-step guidance for completing the application is available here:
https://us.nepalembassy.gov.np/pages/e-passport-1/

2. Can I visit at a time other than my appointment?
Applicants are advised to adhere strictly to their scheduled appointment date and time. Please plan your visit accordingly.

3. Can I apply for passport renewal/ issuance by mail?
No. Due to the technical requirements of the e-passport system, in-person appointments are mandatory.

4. Can I pay for services in cash?
No. The Embassy does not accept cash payments. Payments must be made via debit/credit card (preferably debit card). We also accept the cashier's check or money order.

5. When can I renew my passport?
You may renew your passport when its validity is less than one year or if it has insufficient visa pages or if your passport is damaged or has incorrect information.

6. How long does it take to receive my renewed passport?
It typically takes 2 months from the date of biometrics.

7. Do I need to bring photographs?
No. Photographs will be taken at the Embassy on the day of your appointment.

8. My passport is expired. Can I travel with it?
No. Travel is not permitted with an expired passport or a passport with less than six months' validity. For urgent travel to Nepal, you may apply for a one-way travel document. A valid renewed passport is required for return travel.

9. I do not have my physical citizenship card. What should I bring?
For renewal, a clear and readable copy of both sides of your citizenship certificate is acceptable. For first-time issuance, the original citizenship certificate is mandatory.

10. I lost my passport and do not have a copy. What should I do?
If you have a copy of your citizenship certificate or know your passport number, the Embassy can guide you through the application process.

11. Can I use details from my Green Card or Social Security if they differ from my Nepali documents?
No. Passport details must match your Nepali citizenship certificate, pension booklet, or academic certificates. Minor discrepancies of up to three days in dates may be considered.

12. How can I add my husband's surname to my name?
You may do so by presenting a marriage certificate issued by the District Administration Office in Nepal. Marriage certificates issued by foreign governments cannot be used for such changes.

13. I cannot enter '/' or '-' in my citizenship number. What should I do?
These characters are not required. Please enter only the numerical values.

14. Where should I enter my U.S. phone number?
There is no section to input a U.S. phone number, but you must manually input that in your printed application form and return envelope. You must also provide your US phone number to the Embassy staff during your biometrics.

15. I do not have a contact number for Nepal. What should I input?
Please input the contact number of your closest relative in Nepal.

16. I lost my citizenship certificate and do not have a copy. What should I submit?
You must provide a verification letter from the relevant District Administration Office (DAO) confirming your identity and citizenship records. It can be applied at DAO in Nepal by closest relatives based in Nepal.

17. Can I retrieve my passport after submitting it for renewal?
Yes. You may request its return; however, you must mail it back to the Embassy when your new passport is ready for issuance.

18. How can I check the status of my passport?
If six weeks have passed since your biometrics, you can check the status of your application here Portal: Home by inputting your application ID and Date of Birth. Or, kindly email your full name, passport number, and biometrics date to consular1@nepalembassyusa.org

19. Can someone else collect my passport on my behalf?
Yes. The authorized person must present a signed consent/ authorization letter from you along with their photo ID.

20. How will I know when my passport is ready for collection?
You will be notified via email and/or phone. You may collect your passport one week after receiving notification. Once your passport arrives at the Embassy, you will receive an email notification with the statement, 'Your passport is ready to pick up' in your registered email. After receipt of the email notification from DOP Nepal,

• If you opted for delivery, you can track your envelope after 7 business days.
• If you opted for pickup, you can collect your passport at the embassy after 7 business days or immediately after you get a telephone call/ voice mail from the Embassy to your US mobile number (provided at the time of biometrics).

21. Do I need to provide my national Identity Number (NIN)?

Yes, if you have your National Identity Card (NID)/National Identity Document, kindly enter the NIN and upload the copy of your National Identity Card (NID)/National Identity Document. Otherwise you can skip the NIN section. Entering the NIN number in application form without a National Identity Card (NID)/National Identity Document will require you to fill up the application again at the Embassy.

For queries regarding e-passport application that are not addressed in the webpage, please email: consular1@nepalembassyusa.org/ consular@nepalembassyusa.org

For further details on general information regarding passport application, visit the Department of Passports website: https://nepalpassport.gov.np/

EMERGENCY TRAVEL TO NEPAL

Applicants who have an emergency need to travel to Nepal may apply for a one-way travel document through the Embassy's designated process as per the link here One Way Travel Document. Such applications can be applied 3 months in advance and may be processed in less than 5 business days by mail or same business day in- person depending on applicants" requirements.